We’re Hiring a Program Administrator!
January 24, 2018
The Pacific Salmon Foundation seeks a full-time Program Administrator to join our growing team in the Salmon Watersheds Program. The deadline for receiving applications is February 13, 2018. Please see details below for HOW TO APPLY.
ABOUT THE SALMON WATERSHEDS PROGRAM
For the past ten years, the Salmon Watersheds Program (formerly the Skeena Salmon Program) has worked collaboratively with First Nations, provincial, and federal governments to undertake standardized assessments of the status of salmon populations and their habitats in north and central British Columbia (BC), and make the data we assemble, and the assessments we undertake, broadly accessible to the public. In order to support the communication of, and open access to, salmon-related data, the Salmon Watersheds Program has developed an online data visualization tool called the Pacific Salmon Explorer (www.salmonexplorer.ca). The Pacific Salmon Explorer allows the public to explore information on the status of salmon populations and pressures on their habitats, as well as access source datasets used in the underlying analyses.
The Salmon Watersheds Program is currently expanding our work to other salmon-bearing watersheds in BC. Over the next three years, we will be partnering with local First Nations, Fisheries and Oceans Canada (DFO), the Province of BC, and regional salmon experts to undertake salmon habitat and population assessments and integrate this information into the Pacific Salmon Explorer. We are seeking a Program Administrator to support the delivery of our projects and, ultimately, help support salmon conservation. Come join our growing team!
ABOUT THE PROGRAM ADMINISTRATOR
The Program Administrator will join an ambitious, tight-knit, and growing team that works closely on the delivery of the Salmon Watersheds Program. Reporting to the Salmon Watersheds Program Director, the Program Administrator will provide operational support for the delivery of the program, with an emphasis on information management, program documentation, financial management, grant development and administration, project administration, coordination of workshops, meetings, and travel, and program communications.
Program Planning and Documentation
- Work with the Program Director to develop annual program-level work plans that detail program objectives, activities, timelines, staff roles and responsibilities, and key deliverables.
- Work with the Program Director and other Salmon Watersheds Program staff to manage, review, monitor, revise, edit, and update the program work plan and associated project work plans on an ongoing basis.
- Coordinate team meeting logistics, correspondence, and notes.
Information and Financial Management
- Track the status of SWP contracts, agreements, and grants and flag upcoming deadlines, deliverables, and reporting requirements.
- Support and maintain SWP’s information management systems including logging and filing project deliverables, program products, and communications.
- Update and maintain the SWP’s administrative and financial tracking systems and ensure adherence to internal protocols, including tracking program expenses, coordinating invoice payments, coordinating expense reimbursements for third-parties, and reconciling corporate credit cards.
Grant Development and Administration
- Coordinate the development of annual grant reports and new grant proposals.
Coordination of Workshops, Meetings, and Travel
- Plan and facilitate logistics of meetings, workshops, and program travel including booking meeting venues, making staff travel arrangements, and coordinating travel needs of meeting participants.
- Generate workshop/meeting notes and summaries for external meetings, identify action items resulting from workshops/meetings, and support SWP staff in tracking action items and reporting back to committees.
- Help to compile, review, and edit material for complex multi-authored reports; create and maintain master documents and subdocuments; trouble-shoot formatting issues;
- Provide administrative support in the preparation of presentations, including creating and refining PowerPoint slides with an emphasis on design, animations, and ensuring visual consistency;
- Prepare correspondence and provide support in the development of external program communications.
- Other duties as required.
Required Education and Work Experience:
An undergraduate degree in any field, plus a minimum of three years of work experience in a similar role. A degree in in fisheries science, environmental science, biology, ecology, geography, natural resource management, or a related field is preferred.
Required Other Skills and Experience:
- Excellent English writing and communication skills and strong attention to detail.
- Exceptional organizational skills and experience managing large volumes of documents and information.
- Familiarity with program planning tools such as workflow charts and other work planning approaches.
- Experience with program budgets and project expenses.
- Experience with funding applications and reporting.
- Advanced computer skills in document creation (e.g. Word, Adobe, Excel, PowerPoint). Experience using Adobe InDesign, Photoshop, and Illustrator is considered an asset.
- Ability to work with little instruction or supervision and work effectively and collaboratively in interdisciplinary teams.
- Ability to work on multiple projects, multi-task, set priorities, work effectively under pressure, and meet rigid deadlines.
- Excellent interpersonal skills and comfortable working with diverse stakeholder groups on contentious resource management issues.
- Ability to exercise tact, discretion, diplomacy and maintain confidentiality.
- Experience working with BC First Nations is considered an asset.
- Experience working for a not-for-profit team environment with similar responsibilities is preferred.
Terms of Employment
This is a full-time permanent position. The preferred start date for the successful candidate is March 2018. The position will be based in Vancouver, although regular travel to communities throughout BC will be required. (All travel costs are covered by the employer.)
The successful applicant will be eligible for enrollment in the PSF Benefit Plan, including extended health and dental, and a Registered Retirement Savings Plan matched, in part, by the employer. Additional benefits include three weeks of annual vacation leave, professional development opportunities, and working with a dynamic and engaging organization that is passionate about salmon conservation.
How to Apply
Interested applicants are invited to submit (1) a résumé and (2) a cover letter to salmonwatersheds[at]psf.ca. Please include “Program Administrator Application” in the subject line of your application. Please submit your completed application as a single PDF file and use the following naming format: lastname_firstname_SWPA.pdf.
The deadline for receiving applications is February 13, 2018.
We thank all applicants for their interest. We will review all applications and conduct interviews with select candidates in late February 2018. Only those candidates selected for an interview will be contacted. All applicants must be eligible to legally work throughout Canada at the time of applying. This posting may remain open until a qualified candidate is hired.