Private: We’re Hiring a Program Coordinator
March 18, 2021
ABOUT THE SALMON WATERSHEDS PROGRAM
For the past thirteen years, the Salmon Watersheds Program (SWP) has worked collaboratively with First Nations, provincial, and federal governments to bring together and analyze the best available data for assessing the status of salmon populations and their habitats throughout British Columbia (BC). A key part of our work involves making the data we assemble, and the assessments we undertake, broadly accessible to the public. To support open access to salmon data, the Salmon Watersheds Program has developed an online data visualization tool called the Pacific Salmon Explorer (www.salmonexplorer.ca). The Pacific Salmon Explorer allows the public to explore information on the status of salmon populations and pressures on their habitats, as well as access source datasets used in the underlying analyses. The Salmon Watersheds Program works to support the application of these data in relevant salmon conservation and management processes and works collaboratively with program partners to develop strategic plans that support the conservation and recovery of Pacific salmon.
The Salmon Watersheds Program is in a growth phase as we begin several new collaborative multi-year projects related to applications and extensions of the Pacific Salmon Explorer. We are seeking a Program Coordinator to support the delivery of the Salmon Watersheds Program and, ultimately, help support salmon conservation. Come join our team!
ABOUT THE PROGRAM COORDINATOR
The Program Coordinator will join an ambitious and growing team that works closely on the delivery of the Salmon Watersheds Program. The Program Coordinator will provide direct support to the Program Director and Program Manager, and will support the overall coordination of the Salmon Watersheds Program. Specific responsibilities are listed below.
Coordination & Planning
- Provide direct support to the Program Director and Program Manager.
- Work with the Program Director and Program Manager to develop and monitor operational plans.
- Support the implementation of SWP projects, including the ongoing development of the Pacific Salmon Explorer.
- Coordinate team meeting logistics, correspondence, and notes.
- Provide day-to-day administrative support.
- Provide meeting support through note-taking, tracking of action items, and generating meeting notes for distribution.
- Help to compile, format, review, and edit material for multi-authored reports.
- Provide support in preparing presentations, including creating and refining PowerPoint slides with an emphasis on design, animations, and ensuring visual consistency.
- Prepare correspondence and provide support in developing external program communications (e.g. project briefs, emails to technical committees, lay reports, communications for the SWP email list).
- Work with the SWP’s external visual designer to produce and print program communication materials.
- Update and maintain the SWP website.
Information and Financial Management
- Track the status of SWP contracts, agreements, and grants and flag upcoming deadlines, deliverables, and reporting requirements.
- Support and maintain SWP’s information management systems including logging and filing project deliverables, program products, and communications.
- Update and maintain the SWP’s administrative and financial tracking systems and ensure adherence to internal protocols, including tracking program expenses, coordinating invoice payments with PSF finance staff, coordinating corporate credit card expense claims for senior program staff, and coordinating expense reimbursements for third-parties.
Grant Development and Administration
- Coordinate the development of grant reports and new grant proposals.
- Support the preparation of financial reports to funders.
- Develop narrative content for grant reports and proposals.
Coordination of Workshops, Meetings, and Travel
- Plan and facilitate logistics of meetings, workshops, and program travel including booking meeting venues, making staff travel arrangements, and coordinating travel needs of meeting participants.
- Generate workshop/meeting notes and summaries for external meetings, identify action items resulting from workshops/meetings, and support SWP staff in tracking action items and reporting back to committees.
- Coordinate expense reimbursements for workshop/meeting participants.
- Other duties as required.
Required Education and Work Experience:
An undergraduate degree in a related field (e.g. natural resource management, fisheries, ecology, geography, environmental studies), plus a minimum of two years of work experience in a similar role. Preference will be given to candidates with demonstrated experience in project management and administration and/or communications.
Required Other Skills and Experience:
- Excellent English writing and communication skills and strong attention to detail.
- Exceptional organizational skills and experience managing large volumes of documents and information.
- Familiarity with program planning tools such as workflow charts and other work planning approaches.
- Experience with program budgets and project expenses.
- Experience with funding applications and reporting.
- Advanced computer skills in document creation (e.g. Word, Adobe, Excel, PowerPoint). Experience using Adobe InDesign, Photoshop, and Illustrator is considered an asset.
- Ability to work with little instruction or supervision and work effectively and collaboratively in interdisciplinary teams.
- Ability to work on multiple projects, multi-task, set priorities, work effectively under pressure, and meet rigid deadlines.
- Excellent interpersonal skills and comfortable working with diverse stakeholder groups on contentious resource management issues.
- Ability to exercise tact, discretion, diplomacy and maintain confidentiality.
- Experience working with BC First Nations is considered an asset.
- Experience working for a not-for-profit team environment with similar responsibilities is preferred.
Terms of Employment
This is a full-time position beginning as soon as May 15, 2021. The position is based at the PSF office in Vancouver, but, for the right candidate, we are open to a remote position. Currently, all PSF staff members have the option of working from home due to COVID-19 pandemic. When COVID restrictions allow, regular travel (~twice per month) to communities throughout BC may be required. (All travel costs are covered by the employer.)
The successful applicant will be eligible for enrollment in the PSF Benefit Plan, including extended health and dental, and a Registered Retirement Savings Plan matched, in part, by the employer. Additional benefits include three weeks of annual vacation leave, professional development opportunities, and working with a dynamic and engaging organization that is passionate about salmon conservation.
How to Apply
Interested applicants are invited to submit (1) a résumé and (2) a cover letter to salmonwatersheds[at]psf.ca. Please include “Program Coordinator Application” in the subject line of your application. Please submit your completed application as a single PDF file and use the following naming format: lastname_firstname_SWPC.pdf.
The deadline for receiving applications is 9am on April 6, 2021.
We thank all applicants for their interest. We will review all applications and conduct interviews with select candidates in April 2021. Only those candidates selected for an interview will be contacted; however, applicants may be considered for future vacancies. All applicants must be eligible to legally work in Canada at the time of applying. This posting may remain open until a qualified candidate is hired.